Issuance of Appointments/Promotions within the Provincial Government

Name of the Office: PHRMO
Location: 2nd Floor, Capitol Building, Capitol Compound, Brgy. Burabod, Sorsogon City.
Contact Information: (056) 211-29-97/211 13-98
Rational of the Service:

Through the PHRMO, the Provincial Government of Sorsogon shall ensure that filling up of vacancies and promotions in the Provincial Government are open to all qualified men and women provided they meet the minimum requirements of the positions and that appointments and promotions will only be made according to merit and fitness. Job vacancies are posted at the bulletin boards of the Provincial Capitol and published in the Civil Service Commission Bulletin of vacant position in compliance with Republic Act 7041.

Who May Avail of the Service:

All interested/qualified applicants.

Schedule of Availability of the Service:

  • Monday to Friday (except holidays)
    8:00 am – 5:00pm
Requirements:
  1. Application Letter addressed to the Governor
  2. Form 212 (Personal Data Sheet) Duly Filled up
  3. Photocopy of Certificate of Eligibilities/Transcript of records
  4. Other supporting documents, which may show capability of the applicant for the position
Service Duration:

1 to 4 days

Step No. Action of the Client Action of the PHRMO Responsible Official Time
1.
Submit applications for the Job Vacancy at the PHRMO
Receive and record the application letter. Match the application to vacant position
Administrative Aide III
2 – 3 mins.
2.
Prepare the list of the qualified applicants. Inform the applicants of the status of job application thru their cell phone no., landline no. & email address.
Administrative Officer IV
10 mins.
3.
Prepare and issue the notice of screening for signature of the Governor
PGDAH/PHRMO
5 mins.
4.
Sign notices
Provincial Governor
5.
Routing of duly signed notices for PSB to concerned offices where the vacancy exist.
Administrative Aide III
1 day
6.
Screen qualifications of applicants with the PHRMO acting as Secretariat.
Personnel Selection Board (PSB) Members
3 hours
7.
Prepare PSB assessment Report.
PHRMO
1 hour
8.
Facilitate the signing of comparative assessment by the PSB members.
PHRMO
20 mins.
9.
Prepare minutes of the PSB screening
PGDH
1 day
10.
Submit the list to the appointing authority for selection.
PGDH
5 mins.
11.
Select the applicant to be appointed to the vacancy.
Governor
5 mins.
12.
Prepare the appointment of the selected applicant for the signature of the Governor
PHRMO
5 mins.
13.
Sign appointment
Governor
14.
Release signed appointment to the PHRMO
Secretary of the Governor
15.
Take note of Additional Requirements
Inform the appointee of additional requirements
  • 3 copies F212 with (3)2x2 pictures
  • 3 copies of notarized Statement of Assets, Liabilities & Net worth.
  • 3 copies of notarized Oath of Office
  • 3 copies Medical Certificate
  • 3 copies F1 Job description
  • 3 copies authenticated certificate of live birth
  • 3 copies authenticated CS Eligibility
  • 3 copies authenticated PRC license, if applicable to the position
  • 3 copies of PRC Board Rating, if applicable to the position
  • 3 sets of Performance Evaluation System (PES) Ratings for two (2) semesters for promoted or lateral transfer employees
  • For transferees from other agencies
    1. Three (3) copies of clearance from money, property, and accountabilities.
    2. Letter request to transfer approved by agency head from former office.
  • NBI clearance
  • 3 copies of Service record (for Transferee, promotion, re-employment)
PGADH
5 mins.
16.
Submit Additional Requirements
Receives and checks additional requirements submitted
PGDAH/PHRMO
10 mins. Per document
17.
Prepares and process appointment papers
  1. PGDAH/PHRMO
  2. PBO
  3. PTO
  4. ACCTG
  5. PGDAH/PHRMO
20 mins. (if all signatories are available)
18.
Transmits appointment to CSC Sorsogon Field Office for attestation
Administrative Officer IV
5 mins.