Processing of Purchase Request for Endorsement to Bids and Award Committee

Name of the Office: PROVINCIAL GENERAL SERVICES OFFICE (PGSO)
Location: Capitol Compound, Brgy. Burabod, Sorsogon City
Contact Information: (056) 211-10-42 / 211 – 10 – 24
Rational of the Service:

The Provincial General Service Office facilitates the processing of the paper for procurement of supplies / materials being requested by different offices and endorses them to the Bids and Awards Committee (BAC)

Who May Avail of the Service:

Provincial Offices and Hospitals

Schedule of Availability of the Service:

  • Monday to Friday (except holidays)
    8:00 am – 5:00pm
Requirements:
  1. Purchase Request
Service Duration:

25 minutes per purchase request (PGSO activities only)

Step No. Action of the Client Action of the PGSO Responsible Official Time
1.
Submit purchase request to PGSO
Receive, record and stamp number to submitted purchase requests (PRs)
PGSO Clerk
3 mins.
2.
Forward PRs to the provincial government service office for review and signature
PGSO Clerk
2 mins.
3.
Review and sign PR and release to PGSO clerk
PGSO Head
5 mins.
4.
Forward PR signed by PGSO to the Office of the Governor for approval.
PGSO Clerk, staff / Officer of the Day
5 mins.
5.
Review and approve the PR
Governor
1 day
6.
Release the PR to the PGSO
Secretary of the Governor
30 mins.
7.
Forward PR to the Bidding and awards committee secretariat and inform the requesting department
PGSO clerk, staff / Officer of the Day
10 mins.